How do people keep up with work without getting lost or confused?

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I see my colleague, and she’s on top of everything, she keeps track of everything happening around the project, while I get lost easily in the process, I don’t understand what’s happening, I just nod and do whatever she tells me to do because she knows it, even though we’re in the same level.

Even for foreign/new concepts, she knows how to utilize new information that she just learned, while I just store it in my head until I eventually forget it.

How can I become like her?

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